ARCTeamPlanningGuide_2025-26.pdf

Team Planning Guide Instructions: Get inspired with the example schedules: • Plan dates of important tasks • Break down tasks into manageable components Plan ahead with the goal-setting worksheets: • • • • What tasks will you complete? Who will be in charge of each task? When should each task be finished? What skills do you need to start learning? Print the calendar and write in: • Team meeting dates • Events to schedule around (prom, exams, etc.) • Team deadlines Prepare with the event-day checklist: • What to bring? • Assign task leaders Example Schedule – 1 Meeting/Week Week Meeting Homework 1 • Go through rulebook together • Set goals and timeline • Set roles • Create a shared folder for documents • Create rough outline of presentation slides • Exchange contact information • Take TRUST exam • Coach: submit registration 2 • Learn about drone components • Start building kit • Take pictures of building process • Upload pictures to shared folder 3 • Finish building kit • Set safety rules for first flight 4 • Learn about flight and ground control station • Set up controller and ground control station 5 • Programming • Troubleshoot electronics as needed • First semi-autonomous flight • Take videos of flight • Upload videos to shared folder • Research programming questions 6 • Mechanism design and prototyping • Take pictures of process • Upload pictures to shared folder 7 • Final mechanism build • Mechanism programming • Take videos of mechanism • Upload videos to shared folder 8 • More programming • Troubleshoot as needed • Research programming questions 9 • Work on technical presentation slides • Finalize competition strategy • Get peer and teacher opinions on slides 10 • Go over safety rules • Practice flight 11 • Practice semi-autonomous flight • Practice autonomous flight • Practice technical presentation • Take all videos still needed for virtual tasks 12 • Finalize slides • Submit slides • Submit milestones 13 • Practice semi-autonomous flight • Practice autonomous flight • Practice technical presentation 14 • Prepare supplies for competition • Pack everything • Assign roles (transportation, checking in, etc.) • Upload videos to shared folder Example Schedule – 2 Meetings/Week Week Meeting 1 Meeting 2 Homework 1 • Go through rulebook together • Outline major tasks • Set roles • Exchange contact information and create a group chat • Set goals and specify timeline • Create game strategy • Create a shared folder for documents with a rough outline of presentation slides • Take TRUST exam • Coach: submit registration 2 • Learn about drone components • Start building kit • Take pictures of building process • Finish building kit • Set safety rules for first flight • Upload pictures to shared folder 3 • Learn about flight and ground control station • Set up controller and ground control station • Research Python • Start programming • Troubleshoot electronics as needed 4 • First semi-autonomous flight • Take videos of flight • Finalize ground station setup • Upload videos to shared • Practice semi-autonomous flight folder 5 • Mechanism design and prototyping • Take pictures of process • Mechanism prototype testing • Take pictures of process • Upload pictures to shared folder 6 • Final mechanism build • Take pictures of mechanism • Mechanism programming • Mechanism flight test • Take videos of mechanism • Upload pictures to shared folder 7 • More programming • Troubleshoot as needed • More programming • Troubleshoot as needed • Research programming questions 8 • Work on technical presentation slides • Flying practice • Get peer and teacher opinions on slides 9 • Go over safety rules • Practice semi-autonomous mission • Practice autonomous mission 10 • Practice semi-autonomous mission • Practice technical presentation • Take videos still needed for virtual tasks • Practice autonomous mission • Practice technical presentation • Take videos still needed for virtual tasks 11 • Finalize slides • Submit slides • Submit milestones • Practice presentation • Practice answering judge questions 12 • Practice semi-autonomous mission • Practice autonomous mission • Practice technical presentation 13 • Practice semi-autonomous mission • Practice autonomous mission • Practice technical presentation 14 • Go over competition strategy • Final flight practice • Pack everything for event • Assign roles for competition-day transportation, checking in, etc. • Upload videos to shared folder Team Setup Team Name Contact Info Name Phone Number Email Address Communications Resource Platform Assigned to: Group Chat File Sharing Roles Role Team Captain Pilot(s) Copilot(s) Coach Name 2025-26 Goal Setting Team Name Team Members Task Breakdown Mission 1 Mission 2 Point Goal: _________ Point Goal: _________ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ Presentation Virtual Missions Point Goal: _________ Point Goal: _________ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ 2025-26 Goal Setting Team Name Team Members Task Breakdown ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ Skills to Learn ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ Assignments ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ Competition Checklist Team Name Team Members Items to Bring Item Assigned to: ❑ TRUST Exam Certificates ❑ Safety Glasses ❑ Batteries & Charger ❑ Budget Spreadsheet ❑ Laptop & Charger ❑ Sunscreen ❑ Water ❑ ❑ ❑ ❑ ❑ ❑ ❑ Items to Submit Item ❑ TRUST Exam Certificates ❑ Student Waivers ❑ Budget Spreadsheet ❑ Presentation Slides Assigned to: November Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 Registration & Fee DUE 30 December Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 Christmas 28 29 30 31 January Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 Rulebook Feedback Deadline 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Account. Task 1 DUE February Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 Account. Task 2 DUE Account. Task 2 DUE March Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 April Sunday 5 Monday 6 Tuesday 7 Wednesday Thursday Friday Saturday 1 2 3 4 8 9 10 11 Student Waivers DUE 12 13 14 15 16 17 18 19 20 21 22 23 24 25 SD Regional Comp 26 27 28 29 30 May Sunday 3 Monday 4 Tuesday 5 Wednesday 6 Thursday 7 Friday Saturday 1 2 8 9 NE Regional Comp 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 National Competition 31